Industries · Nonprofits
IT for nonprofits, starting with the money you are already entitled to.
Charities, societies and community organisations across Greater Victoria. We offer nonprofit rates, and we start by claiming the licensing and grant programmes you already qualify for, which usually pays for a meaningful part of the rest.
The week this prevents
The funder asks how donor information is protected, and the report is due Friday.
The person who actually knew how the database was set up left in March. Three former volunteers still have accounts. Nobody is certain which files the departing coordinator kept on a personal laptop, and the executive director is trying to answer a security questionnaire between two board meetings.
None of it is anyone’s fault. Nobody was ever given the job, and it sat in the gap between everyone’s real work.
Start here
Most organisations we meet are paying for things they could be getting free.
There is a real ecosystem of nonprofit technology programmes, and it is genuinely underclaimed. Eligibility is narrower than people assume in some places and far wider in others, and the paperwork is the reason most organisations never find out which.
We work with TechSoup Canada, Microsoft’s nonprofit programmes and Google for Nonprofits, including its advertising grant. We handle the eligibility and the applications rather than sending you a link, and we will tell you honestly which ones you will not qualify for so you are not chasing them.
This is the first conversation, not an upsell at the end of one. Knowing what you are entitled to changes what the rest of the budget has to cover.
- TechSoup Canada donations and discounts
- Microsoft nonprofit licensing
- Google for Nonprofits, including the ad grant
- Eligibility checked before you spend time
- Applications handled, not forwarded
What we hear from organisations
The things that come up in the first conversation.
- Nobody owns IT, so it lands on the executive director or the office manager
- Volunteers and term staff come and go, and old accounts are still open
- Donor information has to be protected on a budget with no slack in it
- Board members need access to some things and not to others
- Hardware is donated, of mixed age, and nobody knows what is where
- Funders have started asking security questions nobody can answer
- Project funding will pay for a thing, but not for keeping it running
- Knowledge leaves with people, because none of it was written down
What we do about it
Right sized, and honest about what you can skip.
Grants and licensing claimed
- Eligibility checked across the main programmes
- Applications handled rather than forwarded to you
- Renewals tracked, so nothing quietly lapses
People arriving and leaving
- A simple process so volunteer accounts actually close
- Term and contract staff set up and closed on schedule
- No account still open three years after somebody left
Donor data protected
- Access limited to the people who genuinely need it
- Protection sized to what you hold, not to your headcount
- Straight answers for the funder’s questionnaire
Board access, scoped
- Directors see what they need and nothing more
- Access that rotates cleanly with the board
- Meeting materials somewhere findable and secure
Knowledge that stays
- How everything is set up, written down and yours
- A handover that survives staff turnover
- The next coordinator does not start from zero
Costs a funder recognises
- Clear separation of project costs and operating costs
- Figures you can put in a grant application
- A plan that fits a fiscal year, not a sales quarter
Questions from organisations
What executive directors ask us first.
Do you offer nonprofit rates?
Yes. We offer nonprofit rates, and registered charities in particular may qualify for better ones again. What you land on depends on your status and your size, so it is a short conversation rather than a published table. Talk to us and we will tell you where you sit.
Are we actually eligible for those grant programmes?
Often yes, and the rules differ between them. Registered charity status, organisation type and what you do all affect it. We check properly rather than guessing, and we will tell you which ones are not worth your time.
Our equipment was all donated. Is that a problem?
Not in itself. Mixed-age hardware is normal and much of it has life left. What matters is knowing what you have, which of it can still be protected, and which pieces are genuinely holding you back. That is an audit, not a purchase.
A funder is asking about our security. Can you help?
Yes, and it is becoming common. We go through the questionnaire with you, tell you honestly which answers are currently no, and close the gaps that matter most for the least money.
We have twelve staff and forty volunteers. How does that work?
Volunteers usually need far less access than staff and for a shorter time, which is cheaper as well as safer. Setting that up properly is usually the single biggest improvement available to an organisation your size.
Our funding is project based. Can costs fit that?
Usually, with some planning. We separate what is genuinely a project cost from what is ongoing operating cost, and give you figures in a form a grant application will accept.
Where to start
What matters most for an organisation.
Other industries
We work the same way everywhere else.
The obligations change, the approach does not. If your sector is not listed, it is almost certainly still a fit.
Let’s start with what you are entitled to.
Half an hour, no charge, no salesperson. Worst case you find out about a programme you qualify for.
Would rather write?
Send this and we will reply, usually the same business day. No call unless you want one.
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